Title I. Executive Code
Section 1 -- Executive Oath of Office
(A) Prior to being empowered as an Executive Officer, the President-elect, Vice-President elect, Treasurer-elect, and Secretary-elect shall take the following Oath of Office:
(B) “I (insert name) do solemnly swear (affirm) to uphold the Constitution and Code of the Associated Student Government, to represent the common interests and voice of all students, and to faithfully execute my duties as (President, Vice President, Treasurer, Secretary).”
Section 2 -- Duties of the President
(A) The President shall be required to submit a written explanation of every veto of Senate legislation to the Chair of the Senate within six (6) calendar days after the legislative action is taken by the Senate.
(B) The President, or the President’s designee, shall be required to attend all new student orientations as well as the new Senator orientation.
(C) The President shall be responsible for outlining the duties of the Chief of Staff. The Chief of Staff shall report directly to the President.
(D) The President shall be responsible for outlining the duties of the Director of Academic Affairs, Director of Athletics Relations, and the Director of Campus Life, Campus Safety, and Parking. These cabinet members shall report to the Chief of Staff and to the President or another ASG Executive officer as jointly agreed upon by the President and that officer.
(E) The President, in consultation with the Chief of Staff, shall have the authority to remove any cabinet member that reports directly to the President at will and without cause.
(F) The President shall approve the duties for all other cabinet level positions as submitted by the Vice-President, Treasurer, and Secretary.
(G) Should a cabinet member whose position is specifically outlined in the Constitution be removed or resign from office, the position shall be refilled within two weeks of the removal.
(H) The President shall nominate representative(s) as requested by the Vice Chancellor for Student Affairs to the Student Fee Review Board.
(I) The President shall chair the Safe Ride Committee.
(J) The President shall chair the Student Fee Review Board.
(K) The President shall be a member of the following University Committees: Arkansas Union Advisory Committee, Campus Climate Committee, and the Committee on Committees.
Section 3 -- Duties of the Vice-President
(A) The Vice-President shall submit to the Chair of the Senate provisional appointments of student representatives to all University, Faculty, Administrative, or other non-ASG committees as allocated by the respective committee by September 14. These appointments will be provisional pending the approval of the ASG Senate as outlined in this Code.
(B) The application process for University Committee assignments made by the Vice President of ASG shall be administered by the Center for Leadership and Community Engagement as follows:
a. Applications shall be made available beginning the first day of classes in the fall semester for ten (10) university business days.
b. Applications shall be turned in to the Center for Leadership and Community Engagement. The Center for Leadership and Community Engagement shall conduct checks to assure that each applicant meets the requirements for co-curricular activities.
c. Applications of those applicants that meet the requirements for co-curricular activities shall be forwarded to the ASG Vice President for consideration.
(C) The following University Committees have student representatives appointed through this process:
a. Administrative Boards, Committees, and Councils
1) Arkansas Union Advisory Committee
2) Building Facilities Committee
3) Computing Activities Council
4) Emergency Preparedness Council
5) Health and Occupational Safety Council
6) HPER Building Advisory Committee
7) Landscape and Grounds Committee
8) Public Safety Council
9) Registration and Class Scheduling Systems Coordinating Committee
10) Student Media Board
11) Technology Fee Review Committee
12) Toxic Substances Committee
13) Traffic Appeals Court
14) Transit, Parking and Traffic Committee
15) University Health Center Advisory Committee
b. Campus Council Committees
1) Artists and Concerts Committee
2) Campus Climate Committee
3) Student Financial Aid Committee
4) Student Honors, Awards and Convocations Committee
5) Student Relations Committee
6) University Distinguished Lectures Committee
c. Faculty Senate Committees
1) Academic Standards Committee
2) Admissions and Transfer of Credit Committee
3) Athletics Committee
4) Calendar Committee
5) Continuing Education Committee
6) English as a Second Language Committee
7) General Education Core Curriculum Committee
8) Honorary Degrees Committee
9) Library Committee
10) Research Council
11) University Course and Programs Committee
d. At the request of the Vice Chancellor of Student Affairs, the nominations of the Vice President can be provisionally appointed by the Vice Chancellor of Student Affairs without the Senate’s approval if and only if the University, Faculty, Administrative, or other non-ASG committee requests student representation before the Senate is able to approve the nominations. After the Senate has come to session, however, it must approve or reject the nominations and provisional appointments before the Vice Chancellor of Student Affairs officially appoints those students to the committees. If the Senate rejects any provisional appointments, the Vice President must nominate different students for those positions, and the original, provisional appointments will be replaced.
e. University, Faculty, Administrative, or other non-ASG committee Chairs may petition the ASG Vice President, through the Vice Chancellor for Student Affairs, to appoint student committee members at other points in time throughout the year as needed. These appointments must be approved or rejected by the ASG Senate as outlined in the ASG Code.
f. ASG members may not proxy for student representatives appointed to University, Faculty, Administrative, or other non-ASG committees.
(D) The Vice-President, or the Vice-President’s designee, shall be required to attend the new Senator orientation.
(E) The Vice-President shall submit for the President’s approval the duties of the Director of Philanthropy, Director of Special Events, and the Liaison to Faculty Senate and Staff Senate in accordance with the duties outlined in the ASG Code. These cabinet members shall report to the Vice-President and the Chief of Staff or another Executive officer as jointly agreed upon by the Vice-President, the President, and that officer.
(F) The Vice-President shall have the authority to remove from office the Director of Philanthropy, Director of Special Events, and the Liaison to Faculty Senate and Staff Senate at will and without cause. The Vice President shall inform the President of any vacancy in these offices within three (3) business days.
(G) The Vice-President shall be responsible for coordinating the ASG Honorary Family program in conjunction with the University’s Family Weekend.
(H) The Vice-President shall be responsible for coordinating the selection of the Homecoming Court, and shall serve as the chair for the selection committee.
(I) The Vice-President shall be responsible for coordinating the selection of Teacher of the Year in conjunction with the Student Alumni Board.
Section 4 -- Duties of the Treasurer
(A) The Treasurer shall ultimately be responsible for maintaining records of all financial dealings of the Associated Student Government. This responsibility includes any and all duties expressly defined in the Title IV of this Code.
(B) The Treasurer shall reconcile all Associated Student Government financial records and affairs by the end of his/her term. This shall include a line item detail of the funding allocation for each RSO that applied for funds. The Treasurer shall notify each RSO and RSO advisor of the line item detail of the funds allocated to that RSO.
(C) The Treasurer, or the Treasurer’s designee, shall be required to attend the new Senator orientation.
(D) The Treasurer shall submit accurate and detailed financial records of the Associated Student Government upon request by any individual as outlined by law in the State of Arkansas and the ASG Constitution.
(E) The Treasurer shall be responsible for the distribution of monies to Registered Student Organizations that receive funding from the Associated Student Government.
(F) The Treasurer, in accordance with Article II, Section 8, Clause C of the ASG Constitution, shall submit to the ASG Senate an operating budget.
a. This operating budget shall be based upon the estimated amount of student fee money that will be collected during the upcoming academic year. This estimation will be determined in August of each academic year.
b. The submitted budget shall give the figure amount for the percentages outlined in the ASG Constitution Article IV.
c. The submitted budgets for the ASG Executive Committee and ASG Senate shall detail expenditures for administrative costs, programming, officer honoraria, and other expenses.
d. The submitted budget for RSO allocations shall include the amount of money available for the upcoming academic year allocations.
(G) The Treasurer shall submit for the President’s approval the duties of Assistant to the Treasurer. The Assistant to the Treasurer shall report directly to the Treasurer and shall have a liaison relationship to the Chief of Staff.
(H) The Treasurer shall have the authority to remove the Assistant to the Treasurer at will and without cause. The Treasurer shall inform the President of any vacancy in the Office of the Assistant to the Treasurer within three (3) business days.
Section 5 -- Duties of the Secretary
(A) The Secretary shall serve as the liaison between the Associated Student Government and any campus or other media groups.
(B) The Secretary shall be responsible for the content of the ASG website.
(C) The Secretary shall be responsible for submitting minutes of the Executive Committee meeting to the Webmaster no later than seven (7) calendar days following said meeting.
(D) The Secretary shall be responsible to inform the ASG Advisor of the date, time, and location of the Executive Committee meetings no later than twenty-four (24) hours prior to those meetings.
(E) The Secretary shall be responsible for coordinating lunches between key University Administrators and members of ASG.
(F) The Secretary, in conjunction with the Center for Leadership and Community Engagement, shall coordinate the Senate Seat Elections. This responsibility includes any duties expressly defined in Title V of this Code.
(G) The Secretary, in conjunction with the Center for Leadership and Community Engagement, shall adequately advertise Senate Seat Registration and Senate Elections according to timelines established in the ASG Constitution and Title V of this Code. The Secretary shall be required to hold new Senator Orientation no later than seven (7) calendar days following Senator Elections.
(H) The Secretary shall, in conjunction with the Center for Leadership and Community Engagement, coordinate a new Senator Orientation for every newly elected Senator. If the Secretary is unable to attend due to extenuating circumstances, he/she shall appoint another executive officer to serve in his/her place for the orientation process.
(I) The Secretary shall submit for the President’s approval the duties of the Assistant to the Secretary. The Assistant to the Secretary shall report directly to the Secretary and shall have a liaison relationship to the Chief of Staff.
(J) The Secretary shall have the authority to remove the Assistant to the Secretary at will and without cause. The Secretary shall inform the President of any vacancy in the Office of the Assistant to the Secretary within three (3) business days.
(K) Student Referendum shall be conducted as follows:
a. After the passage of ASG Senate Legislation for Student Referendum, the Student Referendum election shall take place no sooner than ten (10) university business days after the passage of the legislation. The Student Referendum must take place within a year of the original passage of the legislation. Furthermore, resolutions concerning referendums must state which election the referendum must occur on, or if it should be held as a vote separate from a set election.
b. If a General ASG Election or ASG Senate Vacancy Election falls within the timeline mentioned above, the Student Referendum election shall take place at the same time as that election
c. The ASG Secretary shall coordinate, in conjunction with the Center for Leadership and Community Engagement, any Student Referendum.
d. All referenda shall occur between Monday and Thursday.
e. The passage of a referendum requires a total vote threshold set at 35% of the number of students which voted in the last regular ASG executive election as determined by the Center for Leadership and Community Engagement. This total shall be the total combined amount of votes for and against the referendum. If the amount is not reached in a given election, the referendum will be voted on again in the next election until the 35% vote total is reached or until a year has passed, when the referendum will fail due to limits set in ASG Code, Title I, Section 5, Subsection K, Part A, Subpart a.
(L) The Secretary shall work in conjunction with the Elections Committee, Computing Services, and the Center for Leadership and Community Engagement to set up an official polling station(s) during Executive Elections and Senate Elections.
Section 6 -- Executive Office Hours
(A) The President shall serve a minimum of twenty (20) hours per week in ASG related business. Ten (10) of those weekly hours shall consist of regularly scheduled office hours in the ASG office during regular University business hours.
(B) The Vice-President shall serve a minimum of eighteen (18) hours per week in ASG related business. Ten (10) of those weekly hours shall consist of regularly scheduled office hours in the ASG office during regular University business hours.
(C) The Treasurer shall serve a minimum of fifteen (15) hours per week in ASG related business. Ten (10) of those weekly hours shall consist of regularly scheduled office hours in the ASG office during regular University business hours.
(D) The Secretary shall serve a minimum of fifteen (15) hours per week in ASG related business. Ten (10) of those weekly hours shall consist of regularly scheduled office hours in the ASG office during regular University business hours.
(E) All required office hours shall occur during regular University business hours.
(F) Regularly scheduled office hours shall be distributed over at least three (3) business days per week
Section 7 -- Office Hour Accountability
(A) Each ASG agent required to serve office hours shall sign in and out with the ASG Advisor or designee for office hours served.
(B) Each ASG agent receiving honoraria for hours served shall submit a complete accounting of their hours, both in the office and outside of the office for each pay period.
(C) The Center for Leadership and Community Engagement shall compile reported office hours and provide office hour data to the ASG President, Chair of the Senate, ASGJ Chief Justice, and the ASG Webmaster at the first of every month.
Section 8 -- Executive Officer Honoraria
(A) Each of the Executive Officers shall be remunerated an honoraria for their service during their terms as outlined in Title IV of this Code.
(B) Executive and Special Senate Office honoraria shall be distributed in equal increments bimonthly over the academic year.
(C) If an ASG Executive officer or the Chair of the Senate fails to completely serve his/her term, the days served shall function to prorate the allocated honoraria from the established honoraria.
(D) If an ASG Executive officer or the Chair of the Senate fails to fulfill their office hours, pay shall be prorated or withheld from the established honoraria.
Section 9 -- Duties of the Chief of Staff
(A) The Chief of Staff shall, in conjunction with the President and Vice President, coordinate the activities of the members of the cabinet that report to the President and Vice President. The Chief of Staff shall meet regularly, either individually or as a group, with all the members of the cabinet.
(B) The Chief of Staff may recommend to the President or Vice President that a cabinet member be removed from office.
(C) The Chief of Staff shall assist the President with other duties as assigned.
Section 10 -- Duties of the Executive Cabinet
(A) Executive Cabinet members shall have full authority to conduct business on behalf of ASG as long as such business falls within the scope of their position description and duties as prescribed by Presidential Executive Order.
(B) Executive Cabinet members can, in consultation with the Chief of Staff, suggest additional duties for their positions to the President for consideration.
Section 11 – Executive Officer Summer Compensation
(A) Executive Officers shall have the option to serve a maximum of 20 office hours per week and 140 office hours per summer during the 14 weeks of summer prior to their term.
(B) Executive Officers shall be compensated for hours served during the 14 week summer with hourly rates as follows: President=$6.50, Vice President=$6.25, Treasurer=$6.00, Secretary=$6.00.
(C) Executive Officer Summer Compensation shall be taken from the ASG Executive Operating Budget as outlined in the ASG Constitution and Code.
(D) Executive Officers serving summer office hours shall also receive an extended garage parking pass to be paid out of the Executive Operating Budget.
Title II. Legislative Code
Section 1 -- Senatorial Oath of Office
(A) Prior to being empowered as a Senator, a Senator-elect shall take the following Oath of Office:
“I (insert name) do solemnly swear (affirm) to uphold the Constitution and
Code of the Associated Student Government, to represent the common
interests and voice of all students, and to faithfully execute my duties as
Senator.”
Section 2 -- Induction of Senators
(A) Each Senator shall be responsible to attend one (1) New Senator Orientation Session per term of office.
(B) Failure to attend a New Senator Orientation Session within one (1) month of a Senator’s election shall result in the forfeiture of his/her Senate seat unless the absence is approved by the Chair of the Senate, the ASG Secretary, and the ASG Advisor.
(C) All Senators shall attend any mandatory retreat or training initiated by the ASG Advisor for which at least three (3) weeks notice is given. Failure to attend such a retreat or training session shall result in one unexcused absence just as if the Senator missed a senate meeting without a proxy. ASG members may not proxy for Senators at these events.
Section 3 -- Senator Office Hours
(A) All Senators shall serve at least one (1) office hour per week.
(B) Office hours for Senators shall be regularly scheduled, and be held on a weekly basis in the Arkansas Union Annex 6th floor (by the ASG Office).
a. Senators shall schedule their desired office hours within (1) one month of their election, understanding that said office hours are to remain consistent throughout the semester. Office hours shall be scheduled with the ASG Advisor or designee.
b. Permanent changes to office hour schedules due to classes or other reasons should be accomplished by the appropriate means outlined by the ASG Advisor or designee.
c. Should a Senator miss a regularly scheduled office hour, the Senator should make up the office hour at another time that week.
d. All required office hours shall occur during regular University business hours.
e. Senators shall sign in and out with the ASG Advisor or designee for office hours served.
f. Senator office hours served to replace missed office hours must be certified by the Chair of Senate to be considered valid.
g. Senators wishing to replace a regularly scheduled office hour with an ASG event must have the substitution approved by the Chair of Senate.
h. Should a Senator wish to hold office hours in a location other than the Arkansas Union Annex 6th floor, the location at which the office hours are to be served must be approved by the Chair of Senate prior to the Senator attempting to serve office hours in that location.
(C) Should a Senator accumulate more than three (3) weeks without performing office hours in one (1) semester, the Senator shall provide a report to the Senate justifying the absences.
(D) The Center for Leadership and Community Engagement shall compile reported office hours and provide office hour data to the ASG President, Chair of the Senate, ASGJ Chief Justice, and the ASG Webmaster at the first of every month.
Section 4 -- The Chair of the Senate
(A) The Chair of the Senate shall serve a minimum of fifteen (15) hours per week in ASG related business. Ten (10) of those weekly hours shall consist of regularly scheduled office hours in the ASG office.
(B) The Chair of the Senate shall keep an accurate public journal of all legislation and shall submit this journal to the ASG Webmaster for posting on the ASG website.
(C) The Chair of the Senate shall arrange for a meeting place on campus for all Senate meetings in conjunction with the Center for Leadership and Community Engagement. Said meeting place should have an operating computer and projector, so that all documents can be electronically displayed and edited for the viewing of the entire assembly. If such a meeting room is not available, the Chair of the Senate shall provide paper copies of all materials germane to the subjects of the meeting in sufficient quantities to serve both Senators and guests.
(D) The Chair of the Senate shall be responsible for updating the ASG Constitution to reflect the legislative changes to the Constitution passed by the Senate, the general ASG membership, and the Chancellor. The Chair of the Senate shall make the altered documents available to the Senate immediately after the legislation has completed the approval process via paper or the ASG Website.
(E) The Chair of the Senate shall be responsible for updating the ASG Code to reflect the legislative actions of the Senate, the general ASG membership, or the Chancellor. The Chair of the Senate shall make the altered documents available to the Senate immediately after the legislation has completed the approval process via paper or the ASG Website.
(F) The Chair of Senate shall publish each Senate meeting’s agenda in accordance with the Constitution by submitting the agenda to the ASG Webmaster for posting on the ASG website and by posting said agenda in the ASG office. The Chair of the Senate shall make a good faith effort to submit each agenda for posting by the Thursday prior to each ASG Senate meeting.
Section 5 -- The Parliamentarian
(A) The Parliamentarian shall bring with him/her to each meeting of Senate an updated copy of the ASG Constitution and Code and the most recent version of Robert’s Rules of Order, purchased from the Senate operating budget.
(B) If the Chair of the Senate is unable to serve at the beginning of the fall semester of his/her term of office and a Parliamentarian has not yet been appointed, the ASG Advisor shall appoint an acting Parliamentarian from the General ASG membership.
a. The acting Parliamentarian shall immediately begin a process to fill the vacancy of the Chair of the Senate (if the Chair has vacated his office) or the Office of the Parliamentarian (if the Chair is temporarily unable to fulfill his position of Office).
b. If the position of Chair of the Senate is vacant at the time when the Senate is seated in the fall semester, a new Chair shall be elected from the newly seated Senate.
Section 6 -- The Webmaster
(A) The ASG Webmaster, in conjunction with the ASG Secretary, the Chair of the Senate, and the ASG Advisor, shall maintain and update an official website for ASG that shall contain at least the following documents:
a. An updated copy of the ASG Constitution and Code.
b. The minutes of all Senate meetings.
c. The minutes of all Executive Committee meetings.
d. The agenda of the up-coming Senate meeting, published in cooperation with Chair of the Senate in accordance with the ASG Constitution.
e. Complete copies of all proposed legislation for the academic year, and the status of all legislation as pending, tabled, passed, or failed.
f. The list of all ASG executive officers, ASGJ Justices, Senators currently on-roll, committee chairs, the membership of each committee, the executive cabinet, the ASG Advisor, the ASG Office Manager, along with corresponding contact information (including, but not limited to email addresses).
g. The schedule of regular office hours for all ASG agents holding office hours.
h. Logged office hours compiled by the ASG Office Manager and submitted to the ASG Webmaster monthly.
i. All current ASG public announcements.
j. The minutes of other campus governance groups as submitted by the ASG Secretary.
(B) The ASG Webmaster shall post to the website all additional documents submitted by ASG executive officers, holders of Special Senate Offices, the Chief Justice of the ASGJ, or the ASG Advisor.
Section 7 -- ASG Senate Committee Membership
(A) The total membership of the following ASG committees shall be no more than 15 members and no less than 3 members.
a. Parking and Transit Committee
b. Press Relations Committee
c. Campus Safety Committee
d. Constitution and Code Review Committee
e. Elections Committee
(B) The total membership of the ASG Appropriations Committee shall be 9 members.
(C) Each ASG committee (other than Appropriations and Elections) shall have no more than 14 ASG Senators and no less than 3 ASG Senators, but no more then 3 non-senators (Reference ASG Constitution Article II, Section 9, Clause F).
(D) The Chair of the Senate shall serve in only one ASG Senate Standing Committee and shall not serve as chair of that committee.
(E) General members of ASG who do not hold an elected or appointed position within ASG may serve, providing there is space available, on the ASG Committees listed in the ASG Code Title II, Section 7, Clause A: a-d; and any other committee created by the Senate, unless the Senate prohibits general ASG membership.
a. The Chair of the Senate, working in conjunction with the Center for Leadership and Community Engagement, shall make applications available to the General ASG membership for committee assignments.
b. General members of ASG who serve on one of these committees shall have the same rights and responsibilities as Senators serving on these committees including attendance requirements to committee meetings.
Section 8 -- Committee Sign up and Assignment Process
(A) By the second (2nd) ASG Senate meeting of the fall semester, each Senator shall indicate his/her desired committee assignments by order of preference: first choice, second choice, and third choice. This shall be done on a Committee sign up sheet provided by the Chair of the Senate and available in the ASG Office.
(B) The Chair of the Senate shall take applications for ASG Committee assignments from the general membership of ASG. General members of ASG shall apply for committee assignments by the second (2nd) ASG Senate meeting of the fall semester. Each general member shall indicate his/her desired committee assignments by order of preference.
(C) The Chair of the Senate shall coordinate the elections of the Appropriations Committee and the Elections Committee prior to the committee assignments to the other Senate Standing Committees.
(D) The Chair of the Senate shall coordinate the committee assignments.
a. Standing Senate Committee assignments shall be filled in the following order: Appropriations Committee (by election); Elections Committee (by election); Constitution and Code Review Committee; Parking and Transit Committee; Press Relations Committee; Campus Safety Committee.
b. Following the election of the Appropriations and Elections Committee, Senators who have not received a committee assignment shall receive their primary preference of committee assignment unless more Senators sign up for the committee than there are positions available.
c. In the event that more Senators apply for an ASG committee than there are positions available, Senators for that committee shall be selected by a lottery coordinated by the Chair of the Senate.
d. Senators who do not receive their first preference of committee assignment shall be placed in the pool of applicants for their second preference of committee assignment. For example, a Senator who indicated a first choice preference for the Appropriations Committee, and was not elected to the Appropriations Committee, shall be placed in the pool of applicants for his/her second choice of committee assignment. Senators who do not receive their second preference of committee assignment (by losing a lottery) shall be placed in the pool of applicants for their third preference of committee assignment, and so on.
e. Following the Senator Committee assignments and the election of the Committee Chairs, general ASG members (who are not Senators) shall receive their first preference of committee assignment, providing there is space available, unless there are more applicants than positions available.
f. In the event that more general ASG members (who are not Senators) apply for a committee than there are remaining positions available, ASG members for the committee shall be selected by a lottery coordinated by the Chair of the Senate.
g. Following the placement of general ASG members (who are not Senators) in the ASG Senate Standing Committees, Senators who wish to serve on more than one committee shall receive appointments to those committees, providing there is space available, in the same manner as outlined in Title II, Section 8 (above).
(E) Committee Vacancies shall be filled in the following manner:
a. Should a committee member “absent-out” of an ASG Senate Committee, his/her position shall be filled in accordance with the ASG Constitution and Code.
b. Should a committee member “absent-out” of an ASG Senate Committee, his/her position shall not be filled unless members of the Committee decide by a majority vote that the position should be filled.
c. Should the Committee decide to fill a vacant position, the application and selection process shall be coordinated by the Chair of the Senate and shall be conducted in accordance with the procedures outlined in the ASG Code.
Section 9 -- ASG Committee Chairs
(A) Committee Chairs shall be elected from the general ASG membership.
a. The Chair of the Senate shall coordinate the elections of the ASG Committee Chairs.
b. Senators and/or ASG members shall sign up for ASG committees in accordance with ASG Code Title II, Section 8.
c. Following the assignment of ASG Senators to the committees outlined in the ASG Code Title II, Section 7, Clause A, Sub clause a-d, the ASG Senate shall elect committee chairs for these committees from the General ASG membership (including Senators).
(B) The Chairs of all ASG committees officially established in the ASG Constitution or Code shall serve as the presiding officer for his/her respective committee, and shall be responsible for coordinating the committee’s meetings, taking attendance, submitting minutes or a meeting report for each meeting held in accordance with the ASG Constitution.
(C) Committee chairs shall announce the date, time, and location of each committee meeting no later than 24 hours in advance by submitting this information to the ASG Webmaster for posting on the ASG website, and to the ASG Office Manager for posting in the ASG office.
Section 10 -- The Parking and Transit Committee Chair
(A) In addition to his/her duties as ASG Parking and Transit Committee Chair, the Parking and Transit Committee Chair, or his/her proxy, shall attend every open meeting of the University Transit, Parking and Traffic Committee, and shall report to the Senate the happenings of the University Transit, Parking and Traffic Committee at the next Senate meeting following each meeting of that committee.
Section 11 -- The Press Relations Committee
(A) The Press Relations Committee shall meet with the ASG Secretary at least once each month that the Senate is in session to best facilitate the distribution of ASG advertising and overall communication with the university community.
(B) The Press Relations Committee members’ responsibilities may include, but not be limited to, posting flyers, hosting ASG Senate information tables, and corresponding with appropriate agents of the student newspaper and other campus groups to advertise ASG events and issues.
(C) The Press Relations Committee shall also secure a list of ASG-funded RSOs and send Senators as ASG representatives to designated, ASG-funded student organizations and RSO meetings in order to communicate information regarding ASG programs and any other pertinent ASG information. Furthermore, Senators will report student organization and RSO information back to the Press Relations Committee.
(D) The Press Relations Committee shall convene no less than seven (7) days after the members are appointed and designate funded RSO assignments among the committee membership.
(E) Reports collected by the Press Relations Committee will be compiled and submitted to the ASG Secretary in paper and electronic form nad will be kept on file in the ASG office.
(F) Attendance at an RSO meeting shall count as a Senator’s designated office hour in accordance with Title II, Section 3, Clause B, Subsection h and Title II, Section 3, Clause C of the ASG Code.