Office of Financial Affairs (OFA) – University of Arkansas

Empowering RSOs Through Student Activity Fee Funding

The Office of Financial Affairs (OFA) provides Registered Student Organizations (RSOs) with access to Student Activity Fee funding, allocated through the Associated Student Government (ASG).

This funding helps RSOs host impactful events, attend conferences and competitions, and manage administrative costs—enhancing student engagement and campus life.

The OFA Board, led by the ASG Treasurer, meets weekly to review funding requests. All RSOs are encouraged to apply!

OFA Funding Categories & Limits

📌 Before applying, review the Standing Rules to ensure your request meets funding guidelines.

1. Special Events Funding

• Maximum $12,500 per RSO per academic year
• Covers costs associated with hosting on-campus events
• Deadline: Applications must be submitted at least 4 weeks before the event date (excluding university holidays)
• 📝 Apply Here: Special Events Funding Application

2. Conference & Competition Funding

• Maximum $12,500 per RSO per academic year
• Covers registration fees for conferences and competitions
• For individual students attending conferences:
  • Maximum $750 per student
  • Covers conference registration fees only
• Deadline: Applications must be submitted at least 4 weeks before the conference/competition registration deadline (excluding university holidays)
• 📝 Apply Here: Conference & Competition Fee Funding Application

3. Administrative Funding

• Maximum $500 per RSO per academic year
• Covers operational costs, such as office supplies and promotional materials
• 📝 Apply Here: Administrative Expenses Application

Submission Restrictions

📌 Only the President or Treasurer of an RSO may submit funding requests.

• Applications submitted by any other member of the RSO will not be considered.

📌 OFA does NOT fund reimbursements.

• All funding must be requested and approved BEFORE the expense is incurred.
• If an RSO or student pays for an expense out-of-pocket before receiving OFA approval, they will NOT be reimbursed.

How Do the Deadlines Work?

📌 All OFA funding applications must be submitted at least 4 weeks before the date of the event or the registration deadline.

• 4 weeks = 28 days before the event or payment due date.
• University holidays do not count toward the 4-week requirement.

How to Determine Your Submission Deadline:

✅ Find the date of your event or the registration fee due date.
 ✅ Count backward 28 days (excluding university holidays).
 ✅ Your application must be submitted before this deadline for it to be considered.

Example Including a University Holiday:

📌 Your conference registration fee is due on March 28.

• Normally, you would need to submit your application by February 29 (28 days before).
• However, if Spring Break (March 18-22) falls within this period, those days do not count toward your 4-week window.
• You would need to submit your application even earlier, by February 23, to account for the university holiday.

Important Notes on Late Applications:

❌ If you miss the 4-week deadline, your funding request will NOT be reviewed.
 ❌ Weekends count, but university holidays do NOT.

What Types of Expenses Are NOT Covered?

OFA funding CANNOT be used for the following:
 🚫 Expenses that do not align with ASG and OFA policies.
 🚫 Any requests submitted after the 4-week deadline.
 🚫 Expenses that violate university regulations.
 🚫 Reimbursements for previously incurred expenses.

📌 For specific exclusions, refer to the OFA Standing Rules or contact the ASG Treasurer before submitting your application.

How to Apply for OFA Funding

Applying for funding is simple! Follow these steps:

Step 1: Access the OFA Applications on HogSync

1. Log in to HogSync
2. Click the Groups tab at the top of the page
3. Search for “Office of Financial Affairs”
4. Click the OFA Group and navigate to the Surveys tab
5. Select the appropriate funding application

Step 2: Submit Your Funding Request

Use the application links above to submit your request. 📌 Applications submitted after the deadline will NOT be considered.

Frequently Asked Questions (FAQ)

Who is eligible to apply for funding?

Any Registered Student Organization (RSO) at the University of Arkansas is eligible to apply for OFA funding.

When will we know if our funding request is approved?

The OFA Board meets weekly to review applications. Approved funding requests will be communicated via email.

Rhea Patel

Treasurer

Meet Rhea! She is serving as Student Body Treasurer and also Chairs the Office of Financial Affairs. She is a senior finance major with a real estate concentration and a minor in legal studies. Her passion lies in helping students obtain vital RSO funding. She firmly believes that every Registered Student Organization plays an integral role in cultivating a vibrant campus community, ensuring that every student feels a sense of belonging and home.

If you have questions about OFA or the funding process, email Rhea at asgtres@uark.edu!

2024-25 Office of Financial Affairs Board 

Alexandria May                                                     Britney Patel                                    Faith Seddig                                 Juan Lemus                                 Parker Isaacks

Amrusha Ranjith                                                  Diya Patel                                         James Ivey                                   Juliet Maldonado                       Soumya Kolluru

Andrew Kingrey                                                    Dominic Hecht                                Jannani Saravanan                     Meg Barninger                            Wyatt Fournier

Kevin Marsh Deepak                                            Elena Durren                                   Jay Ma                                          Miguel Ponce